General announcements and updates from CTWG members since our last meeting on December 6th.

• Drummond Reed mentioned the acquisition of Evernym by Avast that closed in December. Avast will be joining ToIP as a Steering Member.
• Drummond also said the launch of two final ToIP Approved Deliverables—the Introduction to ToIP V2.0 white paper and the Design Principles for the ToIP Stack recommendation—should be live this week.
  • This

• • raises the need to "backfill" the supporting glossary entries - see agenda item below.

ChairsJudith Fleenor

Judith suggests we use the All-Member meeting on Wed Jan 18th to explain to other ToIP WGs how they can start using terms wikis.

• ACTION: Drummond Reed to prepare CTWG slides about terms wikis & glossaries for the Jan 19 All-Member Meeting.

This is an action item Drummond did not get done before the holidays, so with the new deliverables that cite these terms (above), this is more urgent now.

• Drummond suggests a dedicated meeting later this week for volunteers willing to take some time for this task (many hands will make light work).
• The prep we need to do includes five steps:
  1. Basic "cheat sheet" of instructions.
  2. Prepare a Google sheet of all the missing terms.
  3. Assigning terms to volunteers.
  4. Adding the terms wiki pages.
  5. Cross-checking the work.
  6. Approval by the term community (each ToIP WG).
  7. Review the documents using the terms to make sure the definition is in fact what was meant by the authors. Note: this step may be painful but is necessary.
  8. Follow up this effort with compiling our "lessons learned" into drafting the CTWG Users Guide that Rieks Joosten has already started.

• ACTION: Drummond Reed to start the first steps of the action plan to "backfill" the terms already used in ToIP Approved Deliverables.
• Judith suggested that, once this is ready, we hold a Community Workshop series to review the terms that have been developed so far.
• Rieks had a different suggestion: each WG curates its own terms wiki, and then each terms community review the terms that it is using from other terms communities.
• Judith pointing out that where we do need consensus across ToIP is the ToIP Core Glossary.
• Rieks suggested that the solution may be to have a ToIP dictionary that works across all the ToIP glossaries.

• ACTION: Drummond Reed to add this topic—about the relationship of the ToIP Core Glossary and a ToIP Dictionary—to the agenda of our next meeting.